Last modified on September 11th, 2021
How to Write a memo (Memorandum)?
Memos are written to communicate policies and procedures. This is internal communication within an organization. Through a memo, a message is conveyed to the audience. It can be about an action, event, or observance. We can also say it is a call to action or persuasion. This is written in a professional tone.
Purpose of a memo
Typically, a memo is written for the following reasons.
- As a reminder
- To recount an event
- Highlight a circumstance or event
- To keep a record of anything
- To pass instructions or information
How to write a memo
Below are the points you must follow while writing a memo:
The header indicates the sender, recipients, date, and subject.
It declares the main point of the memo.
- Body paragraph
In this paragraph, you have to elaborate on your main topic in detail. Write short sentences so that the memo can be comprehensible for everyone. You can also use subheadings and write your points in bullets to make them prominent.
In this section, you will conclude your memo by summarizing your main point or topic.
End up the memo by writing your name, phone number, and email address. So that if anyone needs help, he can contact you.
You can also include any necessary attachment like an image, graph, or chart.
Proofread the memo before sharing it.
Types of a memo in report writing