Minutes Of Meeting – Examples of writing

XYZCOMPANY/DG/4102/6 /MOM

MINUTES OF THE WEEKLY COORDINATION MEETING OF

XYZ COMPANY HELD IN COFERENCE ROOM

AT 9:30AM on 17 Oct, 2012

 

Present                                                                                               Designation

Dr. Asad Iqbal           (Chairman)                            Director General

Mr. Shahid Khokhar                 (Secretary)                          Institute Coordinator

Mr. Naveed Ikram     (Asst. Secretary)                  Staff Officer to Director General

Introduction

The meeting was a routine the general weekly coordination meeting of XYZ company.

Time staggering issues

ACTION BY: Faculty Members

The Chairman discussed the matter of time staggering especially during 11:00 to 11:45 AM. Faculty members are requested to cooperate to manage the rush by announcing to leave the classes and corridor silently.

Student Counseling

ACTION BY:  Dean, HOD’s, Faculty members

The Chairman discussed the matter related to the counseling of students. Faculty members are requested to educate the students regarding basic manners, special attention be given to their attitude & dressing.

The Chairman directed faculty members to disseminate the weekly message to the students in their respective classes.

Other issues

ACTION BY:  Dean, HOD’s, Dy.Registrar, All Faculty Members

The Chairman directed all faculty members to share all important information with other concerned individuals who will not present in the meeting. Furthermore Chairman instructed faculty members not to share EGS or any other internal working with students.

The Chairman discussed the matter related to the less usage of projectors.

The Chairman Advised all faculty members to show appropriate and unbiased behavior with students

Section allocation for the students of extra enrolled courses will be done by FO.

Enrollment of Failed Students

ACTION BY:   Mr. Shahid Khokhar (Secretary) Mr. Naveed Ikram SO of DG

The issue of enrollment of students during Fall semester for failed subjects was discussed in length. Students who will not enroll himself till Saturday cannot allow to attend the classes by Monday