How to Write Progress Completion Report?

A progress report is a formal document that shows the progress regarding the completion of the project. It outlines the activities carried out, objectives completed, and goals achieved in a certain project.

The report is written for colleagues, clients, supervisors, or managers. You can work on the report in collaboration with your team or write it on your behalf. Depending on the scope of the project, you have to present a report about how much progress you have achieved and how much work is left.

If you are working on a project and now you want to make the progress completion report of your project but don’t have any idea, don’t worry. In this article, we are going to tell you about the report. But before starting the method, we will talk about why this report is important for us.

Why is the progress completion report important?

Progress completion report is important in many ways. It updates the investors and talks about resource management and marketing performance. It tells how much success you have achieved and where you are failing to complete your tasks. In addition, the progress report is important in the following ways:

  1. Make information transparent
  2. Encourage constant interaction
  3. Improves project evaluation
  4. Provides insights for further planning

Important points while writing a progress report

Below are some points you should keep in mind while writing the progress report:

  • Be clear and concise

The report should be simple, clear, brief, and state forward. Write short sentences with simple sentences structure that can be easily understood. Proofread your report before submitting it because the report should be error-free.

  • Use industry terms or language

If you are writing the report for certain people belonging particular industry or company, use industry terms or language. It will help to avoid miscommunication and make the report more specific and valuable.

  • Number and title projects

Get the title and reference number of the project you are reporting. It will help people to find it easily.

  • Stay formal

This is a formal document so, don’t use informal language. A formal report has a great impact and clears everything to the readers. Plus, it can be shared with anyone without any amendment.

What is mentioned in the progress completion report?

  • The amount of work that is completed
  • What part of the work is in progress?
  • The problems you have faced during the work?
  • What work is pending?
  • The current status of the project
  • Responsibilities of each team member
  • Other factors that impact the project completion

How to write a progress completion report

A progress completion report is important to track the initiative of the project. It gives an insight into the project. Below are four steps you can follow while making the progress report:

  1. Explain the motive of the progress report

The first part talks about the purpose and current status of the project. Along with the purpose, you can tell the duration and other insights about the project.

  1. Define your audience

In this section, you have to define the audience you are going to target. Here, you will put some details regarding the project. After reading these details, your reader will make decisions. They will come to know how can they participate in the project.

  1. Create a work completed section

Here, you will describe the portion of work you have completed. If you write it in order, it will be comprehensible to the readers. Mention dates, tasks, and the struggles your team made to achieve the goal of the project.

  1. Summarize your progress report

In the end, describe the completed and to-do work. Here, you can also mention the problems you faced during work and their solutions from the supervisor or manager.