How to Create the Best Event Report?

 What is Report writing?

A written statement that offers significant professional facts in a structural and concise approach.

A report is a succinct summary of an event that happened. A report on an event or occurrence is written to determine and conclude whether the event was successful in achieving its goal or not. You can evaluate whatever improvements you should make to succeed by producing a report regarding an event. This allows you to not simply determine the outcome of the event but the changes for the next event too.

Types of Reports:

There are various types of reports that we can write as the event demands.

  • Informational report.
  • Department report.
  • Progress report.
  • Analytical report.
  • Operational report.
  • Product report.
  • Industry report.
  • Internal report.
  • External report.
  • Vertical and lateral report.
  • Formal and Informal report.
  • Long and short report.
  • Proposal report.
  • Periodic report.
  • Functional report.

Report Format and Elements:

By adopting a certain format we can write our report in a well-organized and simple manner to comprehend it easily and comfortably. In this way, the reader will find the desired information without any effort. All parts of a report should be written in plain and simple English apart from the main body, which can be written in complex language per the subject’s demand.

Principle components of a typical report are given below:

  1. Title.
  2. Summary.
  3. Introduction.
  4. Body.
  5. Discussions.
  6. Conclusion.
  7. Recommendations.
  8. Appendices.

Tips and Tricks for Best Report Writing:

To write the best event report you have to follow some steps. You should also practice some tips and tricks to achieve the desired results.

  • Compose a professional statement:

Write a short and compact summary or statement of your event. For this, you can follow certain steps to make sure that your report is effective.

  • Recount the main points of the event.
  • Point out your successes.
  • Make sure to end your summary with a key list of learned lessons.
  • Write a concise summary less than of one page.
  • Summary should be easy to read and understand.
  • Make clear points in your statement or summary.
  • Use bullet points, subheadings, and brief sentences.
  • Add Informative Elements:

(Schedule, plan venue, date, time, suppliers, personnel, etc..,)

Add details about each of the above-mentioned points. You can also add more points and more elaborated details about each topic. But your points and details should be according to your event and attendants.

  • Define the Invitees:

Give information about the people who attend the event. You can do this with charts, pictures, videos, and images. During the event, you should gather data about visitors. Collect information about their positions and characteristics.

  • Overview of the Event:

Explain the presenters, schedule, and overall accomplishment of the event. Describe the framework of the event priorities and the underlying thinking in it in a line or two.

  • Evaluate Benefits and Drawbacks:

Explain the advantages and disadvantages of your event location in terms of your event objectives.

  • KPIs and effective promotional analytics:

Share KPIs and effective promotional insights, do it by using statics, the overall rise in mailing chart and user count, social media posts, etc.

  • Sponsorship Revenues and survey data:

For the best event report examine sponsorship, include statics about social media, and traffic on sponsor links, and prepare a report about survey data.

  • Create the Report Format:

To organize the flow and structure, use inner designs and use imagination and technology to strengthen it with written statements and headlines.

  • Compile the relevant and Filter Data:

Use data, statics, and contextual material from reputable, well-respected sources. Verify the validity of the source you are using for reference.

  • Make a Draft for Report:

Don’t try to create a masterpiece on the first attempt. Prepare a draft or rough copy of your report and then give a second reading to the report. It will give you a chance to add what you have missed.

  • Cite Data and Figures:

In the last step of your report include quantitative information. Numerical data, such as statics, dollar amount, percentages, and so forth are vital as these things support your report and provide information about the event.

Besides these, there are numerous other points that we can keep in view while writing an event report.

 

Prof.Fazal Rehman Shamil (Available for Professional Discussions)
1. Message on Facebook page for discussions,
2. Video lectures on Youtube
3. Email is only for Advertisement/business enquiries.