Last modified on February 11th, 2020
Hajj Umrah Management System Project SRS Download
Technology has done wonders in every field of life. Computers are taking place in every single thing that was done manually. So, if we talk about the Travel and Tour agencies, it is also one of the fields which have taken the effect.
It is the need of time to make sure that a technologically appropriate, efficient, affordable, user-friendly system should be there to benefit the Travel and Tours industry.
For that purpose, this Application is being built for “Hajj and Umrah Travels and Tours”.
The application will keep the record of the customers that will be accessible to the admin after a successful login. And admin can Add, Delete, Update, Print the records of the customers, including personal information and information about their Ticket, Passport, Packages, payment method and finally prints the Receipt of the records that include the amount of the package selected and all the above-said information.
So basically, this Application is based on computer technology that gives ease of use to the users. The system will help in saving time, saving resources, allow easy access to customer’s records, as well as bring on more security on the data compared to the manual systems.
Scope of Hajj Umrah Management System
In our application, we tried to meet the requirements of the customer by taking into use the database rules and keeping in view the market values which envisions that this application will not only satisfy the user/admin but will also be helpful and useful for the end-user/customer. Furthermore, this application is going to help the user get rid of the traditional filing system as well.
With the development of specific travel and tours application, the focus of the Travel Agents has moved towards the utilization of Technology in the proper use of modern devices.
Also, this application will be helpful for the other travel agents as well, who deal with the customers other than Hajj and Umrah.
Objectives of Hajj Umrah Management System
The application that we have built for Travel agents, reduces the burden of the pile of files and documents and helps to manage all the records of customers like their personal information, ticket booking, passport information, suitable package for the customers, generating the remaining amount automatically for the selected package, and payment method just on one click.
In Travel and tour industry especially Hajj and Umrah services, it gets quite difficult and time-consuming for the travel agents to maintain the customer’s record and keep it safe, this application helps them out in maintaining the record of their customers with ease and in the lesser amount of time.
Tools for Development
In order to build The “Hajj and Umrah Package Application” the following tools are required:
- Microsoft Windows 7 or above Operating System
- Microsoft Visual Studio 2013 or above
- SQL Server
Intel Core i3 computer with a minimum 4GB RAM,300GB hard disk to be used as a hardware requirement for this system.
The application is expected to provide the ease of use to the user in terms of accessing and maintaining the records of the customers and generating the invoice.
The existing system was a traditional file-based system in which all the record was recorded and maintained by pen paper. This system was actually a time taking and it took a lot of time to enter the records and maintain it later on, and there was no proper system to tell the amount of the packages offered.
Disadvantages of the Existing Systems
- The file-based system, so everything needs to be recorded manually.
- Maintenance of ever-growing files and folders is a very tough job
- Data Security is very difficult
- Manual Searching of records in the files and folders is a difficult task
- Difficult to maintain the records of payments.
- User cannot maintain record efficiently
- Chances of errors are high
- Data redundancy and inconsistency makes the existing system odd and inefficient.
The “Hajj and Umrah Package Application” is designed in order to eliminate the problem of the current system. This accessibility of the information and maintenance of the records will be a great advantage as it reduced the cost of paperwork and saved the time.
The Application efficiently handles all the records of the customers, and gives easy access to the admin to Enter, Update and Delete the personal information of the customer, ticket information, passport information, the package that customer wants to choose, the amount of that package and the remaining amount is calculated automatically, and at the end the Invoice or receipt can be generated for every customer.
Benefits of the Proposed System
- Efficient System
In our proposed system, admin can easily maintain the record quite efficiently.
- Removing Data Redundancy
In our proposed system, we remove the data redundancy. Now, we get the information in a single place.
- With no wastage of Space
In the proposed Application, our client does not require a lot of space and extra documents and instruments. It can easily be done by just having a computer with the specifications mentioned above.
- Minimum or Less Labor Required
The daily transactions and the records can be maintained by a single person, so it doesn’t require any extra workforce.
- Data Accuracy
This Application offers accuracy of data as well, as it helps getting rid of entering the data manually in the different folders and files, and the data is stored in a single place.
- Data Security
No one other than the authorized users can access the data, so the data of the customers are safe.
Functional Requirements of Hajj Umrah Management System
Admin will be able to sign in to the system with a unique username and password.
Enter the Client’s information
Admin should be able to enter the details of the client’s personal information including their name, date of birth, passport number, age group, city of travel, traveling from and date and by clicking “Submit” Button, the ticket data should be sent to the database.
Enter Package Details
Admin should be able to enter the details of the customer’s chosen package, a package according to customer’s requirements should be selected on the basis of duration of stay, city of stay, city of departure, the category of package, and the type of the room.
So, after choosing all of these things the amount for the package is entered, and the details are stored in the database after clicking the submit button.
keeping record of all the transactions is also an important factor, so there should be an option of selecting the payment method, which gets the details about the payment method, either by check, cash or bank and the data should be stored in the database and can be printed at any point as an invoice as well.
Manage Clients Data
In the end, when all the records are being entered by the admin, admin signs in and a new form containing all these buttons “Client’s Info”, “Packages Details”, “Payment Method” shows up. And by clicking on the “Clients Information” button, the user can actually manage the client’s records by searching, updating, deleting and printing the records of the Clients.
Manage Packages Details
When all the records are being entered by the admin, admin signs in and a new form containing all these buttons “Client’s Info”, “Packages Details”, “Payment Method” shows up. And by clicking on the “Packages Details” button, the user can actually manage the client’s Package details by searching, updating, deleting and printing the Packages of the Clients.
Manage Payment Details
When all the records are being entered by the admin, admin signs in and a new form containing all these buttons “Client’s Info”, “Packages Details”, “Payment Method” shows up. And by clicking on the “Payment Details” button, the user can actually manage the client’s Payment details which are either made by Cash/Cheque by Bank or Online Payment. So the client’s Invoice can be generated accordingly.
Use Case Description of Hajj Umrah Management System Project
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Test Cases of Hajj Umrah Management System Project
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Sequence Diagrams of Hajj Umrah Management System Project
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