PAST PAPER PERSONAL ASSISTANT PPSC [SOLVED]

English Shorthand and Typing

1. What is the required speed for shorthand in English?
A) 80 words per minute
B) 90 words per minute
C) 100 words per minute
D) 110 words per minute
Answer: C) 100 words per minute

2. What is the minimum typing speed required for English typing on a computer?
A) 30 words per minute
B) 35 words per minute
C) 40 words per minute
D) 50 words per minute
Answer: C) 40 words per minute

3. Candidates qualifying the English shorthand test will be called for which test?
A) Urdu typing test
B) English typing and proficiency test
C) Written exam
D) Interview
Answer: B) English typing and proficiency test

4. What shorthand speed is preferred for Urdu?
A) 40 words per minute
B) 50 words per minute
C) 60 words per minute
D) 70 words per minute
Answer: C) 60 words per minute

5. The typing speed required for Urdu typing is:
A) 20 words per minute
B) 25 words per minute
C) 30 words per minute
D) 35 words per minute
Answer: B) 25 words per minute

Shorthand and Typing Skills

6. Shorthand is primarily used for:
A) Writing novels
B) Taking fast notes
C) Creating graphics
D) Editing videos
Answer: B) Taking fast notes

7. Which skill is essential for effective shorthand writing?
A) Speed and accuracy
B) Creativity
C) Complex vocabulary
D) Artistic skills
Answer: A) Speed and accuracy

8. In shorthand, what is commonly used to enhance writing speed?
A) Complete sentences
B) Abbreviations and symbols
C) Long-form writing
D) Typewritten notes
Answer: B) Abbreviations and symbols

9. The primary goal of typing tests is to assess:
A) Creativity
B) Speed and accuracy
C) Vocabulary knowledge
D) Spelling
Answer: B) Speed and accuracy

10. The use of which tool is essential for typing practice?
A) Computer keyboard
B) Typewriter
C) Mobile phone
D) Pen and paper
Answer: A) Computer keyboard

Technical Knowledge

11. What does “WPM” stand for?
A) Words per minute
B) Words per measure
C) Words processed manually
D) Words posted monthly
Answer: A) Words per minute

12. What type of software is primarily used for typing documents?
A) Spreadsheet software
B) Presentation software
C) Word processing software
D) Graphic design software
Answer: C) Word processing software

13. Which is NOT a feature of word processing software?
A) Spell check
B) Database management
C) Formatting options
D) Text editing
Answer: B) Database management

14. The main function of a computer’s keyboard is to:
A) Display images
B) Store data
C) Input text
D) Output sound
Answer: C) Input text

15. Which of the following is a common format for typing documents?
A) .jpg
B) .pdf
C) .exe
D) .mp3
Answer: B) .pdf

Typing and Shorthand Applications

16. What is the most common use of shorthand?
A) Writing novels
B) Taking dictation
C) Editing articles
D) Creating graphics
Answer: B) Taking dictation

17. In shorthand, dots and dashes typically represent:
A) Complete sentences
B) Vowels and consonants
C) Punctuation
D) Long-form words
Answer: B) Vowels and consonants

18. The act of typing with all fingers and without looking at the keyboard is known as:
A) Touch typing
B) One-finger typing
C) Hunt and peck
D) Blind typing
Answer: A) Touch typing

19. Which of the following best describes a proficient typist?
A) Slow and accurate
B) Fast and accurate
C) Fast but inaccurate
D) Slow and careless
Answer: B) Fast and accurate

20. What is a common benefit of typing proficiency?
A) Increased writing speed
B) Better vocabulary
C) Enhanced creativity
D) Improved memory
Answer: A) Increased writing speed

Basic Skills Assessment

21. What type of test is used to evaluate shorthand skills?
A) Listening test
B) Written exam
C) Speed test
D) Oral exam
Answer: C) Speed test

22. Which skill is assessed in a typing proficiency test?
A) Knowledge of grammar
B) Speed and accuracy in typing
C) Ability to write poetry
D) Understanding of computer graphics
Answer: B) Speed and accuracy in typing

23. What is the primary requirement for passing the shorthand test?
A) Creativity in writing
B) Speed in writing
C) Accuracy in spelling
D) Knowledge of vocabulary
Answer: B) Speed in writing

24. Which of the following skills is essential for both shorthand and typing?
A) Listening
B) Hand-eye coordination
C) Memory recall
D) Public speaking
Answer: B) Hand-eye coordination

25. What is the preferred typing environment for practicing skills?
A) Noisy room
B) Quiet and distraction-free
C) Crowded area
D) Moving vehicle
Answer: B) Quiet and distraction-free

Assessment Criteria

26. How is proficiency in typing typically measured?
A) By the number of documents completed
B) By the number of typos made
C) By speed and accuracy
D) By creativity in writing
Answer: C) By speed and accuracy

27. What should candidates focus on to improve typing speed?
A) Reading more books
B) Practicing regularly
C) Using multiple keyboards
D) Writing long essays
Answer: B) Practicing regularly

28. What is the minimum speed for Urdu typing tests?
A) 20 words per minute
B) 25 words per minute
C) 30 words per minute
D) 35 words per minute
Answer: B) 25 words per minute

29. What factor is considered when giving preference to candidates for tests?
A) Experience in shorthand
B) Speed in Urdu shorthand and typing
C) Educational background
D) Age of candidates
Answer: B) Speed in Urdu shorthand and typing

30. Which of the following does NOT contribute to typing proficiency?
A) Familiarity with the keyboard
B) Knowledge of grammar rules
C) Regular practice
D) Typing in different languages
Answer: B) Knowledge of grammar rules

Further Skills and Techniques

31. Which tool is often used to enhance typing skills?
A) Typing software
B) Video games
C) Graphic design tools
D) Social media
Answer: A) Typing software

32. What is a common typing technique to improve accuracy?
A) Touch typing
B) One-finger typing
C) Rapid typing
D) Random typing
Answer: A) Touch typing

33. What should candidates avoid during typing tests?
A) Concentration
B) Distractions
C) Clear focus
D) Good posture
Answer: B) Distractions

34. Which is an essential part of preparing for typing tests?
A) Cramming vocabulary
B) Regular practice sessions
C) Watching typing videos
D) Reading novels
Answer: B) Regular practice sessions

35. What role does confidence play in typing proficiency?
A) It has no effect
B) It decreases performance
C) It increases speed and accuracy
D) It leads to mistakes
Answer: C) It increases speed and accuracy

Shorthand and Computer Knowledge

36. Which statement about shorthand is true?
A) It is only used in secretarial jobs.
B) It is faster than traditional writing.
C) It requires special equipment.
D) It is obsolete in modern workplaces.
Answer: B) It is faster than traditional writing.

37. How can one improve shorthand skills?
A) Avoid practicing regularly
B) Use complex phrases
C) Practice dictation exercises
D) Focus on typing
Answer: C) Practice dictation exercises

38. What is a common challenge in typing tests?
A) Understanding instructions
B) Maintaining speed and accuracy
C) Finding the right equipment
D) Completing the test in silence
Answer: B) Maintaining speed and accuracy

39. Which of the following is essential for effective typing practice?
A) High-quality keyboard
B) Comfortable seating
C) Distraction-free environment
D) All of the above
Answer: D) All of the above

40. What advantage does computer typing have over manual typing?
A) Easier to learn
B) Allows for faster corrections
C) Requires no practice
D) Is always more accurate
Answer: B) Allows for faster corrections

Advanced Skills Assessment

41. What is the importance of proofreading in typing?
A) It is unnecessary
B) It ensures accuracy and clarity
C) It slows down the process
D) It increases typing speed
Answer: B) It ensures accuracy and clarity

42. What should candidates do before starting a typing test?
A) Stretch their fingers
B) Read unrelated materials
C) Play games
D) Take a nap
Answer: A) Stretch their fingers

43. What is a common tool for shorthand writers?
A) Voice recorder
B) Computer
C) Notepad
D) Calculator
Answer: C) Notepad

44. Why is consistent practice vital for shorthand skills?
A) It makes writing harder
B) It builds muscle memory
C) It decreases accuracy
D) It is not important
Answer: B) It builds muscle memory

45. What does a proficient typist need to master?
A) Only speed
B) Only accuracy
C) Both speed and accuracy
D) Creativity
Answer: C) Both speed and accuracy

Practical Skills Development

46. What should candidates focus on during shorthand practice?
A) Writing quickly without meaning
B) Understanding dictation context
C) Focusing only on symbols
D) Avoiding common phrases
Answer: B) Understanding dictation context

47. What is the preferred writing speed for shorthand proficiency?
A) 90 words per minute
B) 100 words per minute
C) 110 words per minute
D) 120 words per minute
Answer: B) 100 words per minute

48. What is the function of a keyboard shortcut?
A) To create new documents
B) To save time and improve efficiency
C) To slow down the typing process
D) To complicate tasks
Answer: B) To save time and improve efficiency

49. What is an effective way to build typing speed?
A) Slow practice
B) Timed drills
C) Long pauses
D) Writing with one finger
Answer: B) Timed drills

50. Which of the following describes a successful shorthand practice session?
A) No feedback
B) Regular exercises with progress tracking
C) Ignoring mistakes
D) Random writing
Answer: B) Regular exercises with progress tracking

Assessing Skills and Competence

51. What should a candidate do if they make a mistake during a typing test?
A) Ignore it
B) Erase it quickly
C) Correct it without losing focus
D) Start over
Answer: C) Correct it without losing focus

52. Which of the following is a common reason for errors in typing?
A) High typing speed
B) Lack of focus
C) Familiarity with the text
D) Good posture
Answer: B) Lack of focus

53. What does practice in dictation improve for shorthand writers?
A) Speed and accuracy
B) Handwriting
C) Vocabulary
D) General knowledge
Answer: A) Speed and accuracy

54. What is the importance of a typing test in job applications?
A) It shows how to use software
B) It evaluates typing speed and proficiency
C) It focuses on personal interests
D) It determines creative skills
Answer: B) It evaluates typing speed and proficiency

55. Why should shorthand practitioners understand context while writing?
A) To write faster
B) To improve readability
C) To make it more complex
D) To confuse the reader
Answer: B) To improve readability

Skill Improvement Techniques

56. What type of environment is ideal for taking a typing test?
A) Noisy and distracting
B) Quiet and comfortable
C) Outdoor setting
D) Busy office
Answer: B) Quiet and comfortable

57. How can using a spell checker benefit a typist?
A) It reduces accuracy
B) It allows for faster writing
C) It helps catch errors
D) It complicates the writing process
Answer: C) It helps catch errors

58. Which of the following is a tip for improving shorthand speed?
A) Focus on every word
B) Use common abbreviations
C) Write full sentences
D) Avoid practicing
Answer: B) Use common abbreviations

59. What can affect typing speed negatively?
A) Regular practice
B) Poor keyboard design
C) Good posture
D) Familiarity with the text
Answer: B) Poor keyboard design

60. What is the preferred method for practicing Urdu typing skills?
A) Typing in English
B) Using random Urdu texts
C) Typing commonly used Urdu phrases
D) Avoiding practice
Answer: C) Typing commonly used Urdu phrases

Shorthand and Typing Competence

61. What is a potential benefit of being proficient in shorthand?
A) More time spent writing
B) Increased note-taking efficiency
C) Limited job opportunities
D) Requires less practice
Answer: B) Increased note-taking efficiency

62. Which factor can improve the chances of passing typing tests?
A) Regular exercise
B) Familiarity with the keyboard layout
C) Ignoring practice sessions
D) Distractions during typing
Answer: B) Familiarity with the keyboard layout

63. What is the key focus when taking shorthand notes?
A) Writing as slowly as possible
B) Capturing main ideas quickly
C) Using complex language
D) Writing every word
Answer: B) Capturing main ideas quickly

64. The act of transcribing spoken words into written format is called:
A) Dictation
B) Translation
C) Notation
D) Transcription
Answer: A) Dictation

65. How can candidates prepare for the proficiency test?
A) By avoiding practice
B) By familiarizing themselves with the test format
C) By focusing on theoretical knowledge only
D) By ignoring previous tests
Answer: B) By familiarizing themselves with the test format

Practice and Improvement

66. What is an effective way to measure typing progress?
A) Randomly testing speed
B) Regular practice sessions with set goals
C) Ignoring mistakes
D) Comparing with friends
Answer: B) Regular practice sessions with set goals

67. Which typing practice technique is most beneficial?
A) Typing with both hands
B) Only using one hand
C) Typing slowly and deliberately
D) Avoiding keyboard shortcuts
Answer: A) Typing with both hands

68. What can improve accuracy in shorthand writing?
A) Practicing without focus
B) Regularly reviewing and correcting notes
C) Avoiding difficult texts
D) Skipping practice sessions
Answer: B) Regularly reviewing and correcting notes

69. Which is a common shorthand symbol?
A) Period
B) Comma
C) Dash
D) Abbreviation
Answer: D) Abbreviation

70. Why is a typing test often included in job applications?
A) To measure creativity
B) To evaluate potential employees’ skills
C) To assess educational background
D) To determine age
Answer: B) To evaluate potential employees’ skills

Final Assessment and Techniques

71. How often should one practice typing to see improvement?
A) Once a month
B) Weekly
C) Daily
D) Only before tests
Answer: C) Daily

72. What is the role of feedback in typing practice?
A) It has no role
B) It helps identify areas for improvement
C) It slows down learning
D) It is only useful for beginners
Answer: B) It helps identify areas for improvement

73. What should candidates do to prepare for the Urdu typing test?
A) Only read Urdu literature
B) Practice typing common phrases in Urdu
C) Ignore practice altogether
D) Focus solely on English typing
Answer: B) Practice typing common phrases in Urdu

74. Which of the following is a challenge of shorthand writing?
A) Requires no training
B) Can be confusing if not practiced regularly
C) Always easy to learn
D) Only useful for secretaries
Answer: B) Can be confusing if not practiced regularly

75. What benefit does typing proficiency provide in the workplace?
A) It limits job opportunities
B) It increases efficiency and productivity
C) It complicates tasks
D) It makes work easier
Answer: B) It increases efficiency and productivity

Conclusion of Assessment

76. Which of the following enhances shorthand effectiveness?
A) Using different writing tools
B) Consistent practice with feedback
C) Avoiding common abbreviations
D) Writing in full sentences
Answer: B) Consistent practice with feedback

77. What is the purpose of taking practice typing tests?
A) To reduce speed
B) To evaluate readiness for actual tests
C) To create distractions
D) To complicate the process
Answer: B) To evaluate readiness for actual tests

78. Which practice is essential for maintaining speed in typing?
A) Typing only complex texts
B) Regularly updating typing methods
C) Avoiding practice
D) Typing with one hand only
Answer: B) Regularly updating typing methods

79. How does dictation practice benefit shorthand writers?
A) It slows down their writing
B) It enhances listening skills and writing speed
C) It complicates the learning process
D) It is not helpful
Answer: B) It enhances listening skills and writing speed

80. What is the benefit of being proficient in both English and Urdu typing?
A) It reduces job options
B) It provides a competitive edge in the job market
C) It complicates the typing process
D) It is unnecessary
Answer: B) It provides a competitive edge in the job market

Final Set of Questions

81. What is a common error in typing that can be avoided with practice?
A) Typing speed
B) Incorrect spelling
C) Good posture
D) Familiarity with the text
Answer: B) Incorrect spelling

82. Which approach helps candidates maintain focus during typing tests?
A) Distractions
B) Quiet environment
C) Multitasking
D) Using multiple screens
Answer: B) Quiet environment

83. What is the best way to develop shorthand skills?
A) Practicing sporadically
B) Engaging in regular, focused practice
C) Only using written texts
D) Ignoring feedback
Answer: B) Engaging in regular, focused practice

84. Why is it important to stay updated with typing software?
A) It complicates typing
B) It provides efficiency and modern features
C) It is not necessary
D) It slows down learning
Answer: B) It provides efficiency and modern features

85. What is one of the keys to success in typing proficiency tests?
A) Random practice
B) Consistent practice and improvement
C) Ignoring weaknesses
D) Only focusing on speed
Answer: B) Consistent practice and improvement

Practice and Reflection

86. Which type of text is most beneficial for typing practice?
A) Difficult literature
B) Everyday writing samples
C) Random text
D) Only technical writing
Answer: B) Everyday writing samples

87. How can candidates ensure they are prepared for shorthand tests?
A) Ignoring test format
B) Practicing with mock tests
C) Only studying theory
D) Focusing on memorization
Answer: B) Practicing with mock tests

88. What can lead to improved performance in typing tests?
A) Taking breaks during practice
B) Engaging in focused, timed practice sessions
C) Typing with distractions
D) Ignoring past mistakes
Answer: B) Engaging in focused, timed practice sessions

89. What aspect of typing should candidates monitor during practice?
A) Only speed
B) Both speed and accuracy
C) Only comfort
D) The environment
Answer: B) Both speed and accuracy

90. Why is it important to practice both English and Urdu typing?
A) It complicates learning
B) It prepares candidates for diverse job roles
C) It limits opportunities
D) It is unnecessary
Answer: B) It prepares candidates for diverse job roles

Final Reflections and Takeaways

91. What can help reduce anxiety before a typing test?
A) Lack of preparation
B) Practicing under timed conditions
C) Ignoring practice sessions
D) Overthinking the process
Answer: B) Practicing under timed conditions

92. Which of the following aids in developing effective typing habits?
A) Avoiding feedback
B) Regular, structured practice
C) Random, unplanned sessions
D) Focusing on speed only
Answer: B) Regular, structured practice

93. Why is it important to learn keyboard shortcuts?
A) They slow down the typing process
B) They improve efficiency and speed
C) They are unnecessary
D) They complicate typing
Answer: B) They improve efficiency and speed

94. What type of keyboard is often preferred for typing tests?
A) Ergonomic keyboard
B) Non-QWERTY keyboard
C) On-screen keyboard
D) No keyboard
Answer: A) Ergonomic keyboard

95. Which practice is beneficial for enhancing typing speed?
A) Typing only familiar texts
B) Engaging in timed typing exercises
C) Ignoring practice
D) Typing without looking at the screen
Answer: B) Engaging in timed typing exercises

Conclusion and Next Steps

96. What is a significant advantage of typing proficiency in the modern workplace?
A) Limited skill set
B) Increased job opportunities
C) Complicated tasks
D) Less demand for skills
Answer: B) Increased job opportunities

97. What is the goal of shorthand writing?
A) To write as slowly as possible
B) To capture spoken words quickly
C) To avoid practice
D) To complicate writing
Answer: B) To capture spoken words quickly

98. Which resource can aid in typing and shorthand practice?
A) Outdated software
B) Typing tutor programs
C) Ignoring technology
D) Non-digital resources only
Answer: B) Typing tutor programs

99. How can one enhance their dictation skills?
A) Ignoring context
B) Listening to various dictation exercises
C) Focusing only on difficult words
D) Avoiding practice
Answer: B) Listening to various dictation exercises

100. Why should candidates set realistic goals during practice?
A) To complicate their progress
B) To maintain motivation and track improvement
C) To reduce effort
D) To focus solely on speed
Answer: B) To maintain motivation and track improvement