MCQs on Web as Electronic record keeping

What is electronic record-keeping?
- A) The practice of maintaining records on paper
- B) The use of digital systems to store and manage records
- C) The manual filing of records in cabinets
- D) The use of typewriters to create records
- Answer: B) The use of digital systems to store and manage records
Which of the following is a key advantage of electronic record-keeping over traditional paper records?
- A) Increased physical storage space
- B) Improved accessibility and searchability
- C) Higher costs of maintenance
- D) Greater difficulty in sharing information
- Answer: B) Improved accessibility and searchability
What is a common format for electronic records?
- A) PDF
- B) HTML
- C) DOCX
- D) All of the above
- Answer: D) All of the above
Which technology is often used for securing electronic records?
- A) Encryption
- B) Printing
- C) Photocopying
- D) Scanning
- Answer: A) Encryption
Which of the following best describes cloud-based record-keeping?
- A) Storing records on local hard drives
- B) Using internet-based servers to store and manage records
- C) Printing records and filing them in cabinets
- D) Using magnetic tapes for data storage
- Answer: B) Using internet-based servers to store and manage records

What is the primary concern when keeping records electronically?
- A) Ease of use
- B) Data security and privacy
- C) Availability of paper
- D) Speed of printing
- Answer: B) Data security and privacy
Which of the following regulations focuses on the protection of personal data in electronic records within the EU?
- A) HIPAA
- B) GDPR
- C) SOX
- D) CCPA
- Answer: B) GDPR
What is the purpose of data encryption in electronic record-keeping?
- A) To speed up data retrieval
- B) To protect data from unauthorized access
- C) To reduce the size of records
- D) To enhance the visual appearance of records
- Answer: B) To protect data from unauthorized access

Which act regulates the use and disclosure of health information in the United States?
- A) FERPA
- B) HIPAA
- C) GLBA
- D) COPPA
- Answer: B) HIPAA
What does two-factor authentication (2FA) provide in electronic record-keeping systems?
- A) Faster access to records
- B) Additional layer of security
- C) Increased storage capacity
- D) Better data organization
- Answer: B) Additional layer of security

Which of the following is a popular tool for electronic record-keeping?
- A) Microsoft OneDrive
- B) Google Drive
- C) Dropbox
- D) All of the above
- Answer: D) All of the above
What is the role of metadata in electronic record-keeping?
- A) To provide visual enhancements to records
- B) To describe the content, context, and structure of records
- C) To encrypt the records
- D) To convert records into different formats
- Answer: B) To describe the content, context, and structure of records
Which of the following technologies helps ensure the authenticity of electronic records?
- A) Blockchain
- B) Spreadsheets
- C) Word processors
- D) Graphics software
- Answer: A) Blockchain

What is a digital signature?
- A) A scanned copy of a handwritten signature
- B) An electronic form of a signature that verifies the identity of the signer
- C) A watermark added to digital documents
- D) A password used to access records
- Answer: B) An electronic form of a signature that verifies the identity of the signer
Which of the following is an advantage of using cloud storage for electronic records?
- A) Physical space saving
- B) Scalability
- C) Accessibility from multiple devices
- D) All of the above
- Answer: D) All of the above

Which electronic record-keeping system is commonly used in healthcare?
- A) Electronic Health Records (EHR)
- B) Content Management Systems (CMS)
- C) Customer Relationship Management (CRM)
- D) Learning Management Systems (LMS)
- Answer: A) Electronic Health Records (EHR)
What is an audit trail in electronic record-keeping?
- A) A summary of financial transactions
- B) A record of all changes and accesses to a document
- C) A list of all stored records
- D) A tool for predicting future trends
- Answer: B) A record of all changes and accesses to a document
Which of the following can be considered an electronic record?
- A) Emails
- B) Spreadsheets
- C) Digital photos
- D) All of the above
- Answer: D) All of the above
What feature allows users to collaborate in real-time on electronic documents?
- A) Version control
- B) Real-time editing
- C) Data encryption
- D) Metadata tagging
- Answer: B) Real-time editing
In electronic record-keeping, what is the main benefit of using automated backups?
- A) Reduces the need for manual file saving
- B) Ensures data is regularly and securely backed up
- C) Increases data storage capacity
- D) Improves data readability
- Answer: B) Ensures data is regularly and securely backed up

MCQs on Web as Electronic record keeping
By: Prof. Dr. Fazal Rehman Shamil | Last updated: July 20, 2024